Exhibitor FAQs

1. How do I reserve exhibit space or become a sponsor?
Please contact Emily Tintera, Exhibit/Sponsorship Sales, at 314.805.1395 or Emily Tintera.

 

2. What is the Load-in/Load-out Schedule?

Exhibitor Move-In
Monday, December 9th                1:00 PM – 5:00 PM          Large Exhibitors – 400 sq. ft. and larger
Tuesday, December 10th                8:00 AM – 4:00 PM

Exhibit Hours
Wednesday, December 11th          9:00 AM – 5:00 PM
Thursday, December 12th             9:00 AM – 2:00 PM

Exhibitor Move-Out
Thursday, December 12th             2:00 PM – 7:00 PM

The full 2024 Schedule is available HERE.

 

3. How do I register booth staff or edit my online company profile or logo?
Login details and instructions on how to access the Exhibitor Service Center (ESC) have been emailed to your primary booth contact.  Please feel free to contact The Docks Expo Exhibitor/ Registration Services at andi@wjinc.net for further assistance.

 

4. How do I make my hotel reservation?
Please visit the Hotel & Exploretab on DocksExpo.com.

 

5. Where can I find an event logo to use, and how can I best market my booth?
Please contact Emily Tintera at emily@wjinc.net or call 314.805.1395 for details on advertising and sponsorship opportunities available for The Docks Expo 2024.  Packages can be customized to suit your company’s specific marketing goals! To access Docks Expo standard logos and suggested marketing material, please log in to the Exhibitor Service Center.

 

6. What comes with my exhibit booth?
Each 10’x10’ (100 sq ft) booth will receive:

• Furnishings Included with my 10×10 booth:  8’ high black back drape, 3’ high black side dividers, one (1) 6’ black skirted table, two (2) chairs, one (1) wastebasket and a 7” x 44” one-line identification sign.

• Three (3) Complimentary Exhibit Booth Staff Registration Passes.  You must register your booth staff through the Exhibitor Service Center, or by emailing your team member’s email addresses, city, and state, to Andi@wjinc.net.  Note that you have also received an email with a separate login and password to access the online registration Exhibitor Service Center (ESC).  If you need your login to be resent, please email Andi.

• Three (3) Complimentary Guest Registration Passes.  Your exhibitor-specific registration code has been previously sent to you via the same email mentioned above, but please reach out to Andi if you need it to resent.  Please share this comp guest code with important customers that you’d like to see attend the Docks Expo. Guest passcode registrations should be completed on the attendee registration page.

 

7. Who receives access to the online Exhibitor Services Kit?
Each exhibiting company’s main contact per the signed Docks Expo exhibitor contract will receive a new 2024 automated email with user-specific login credentials from Heritage Exposition Services to access their account and place orders for furnishings, schedule shipping, and additional services.  If you would like to add an additional contact or change the main contact, please email Andi.

If you are having trouble accessing your account or have additional questions regarding the event or ordering, please use the following contact information for Heritage. 1-800-360-4323 or  Exhibitor.Services@Heritagesvs.com

The discount to order deadline is November 20^th

 

8. Please click HERE to order lead retrieval, electrical/utilities, technology, audio visual, rigging, and/or catering for my exhibit booth?  Please note listed discount deadlines.

 

9. Where do I ship my materials?

Warehouse Shipping:
Exhibitor Company Name and Booth Number
HERITAGE C/O TForce Freight
45 Teledyne Pl.
La Vergne, TN 37086
FOR: The Docks Expo 2024
12/11-12/12/24

Heritage will accept exhibit materials beginning Tuesday, November 12th, 2024 at the warehouse address. Material arriving after Tuesday, December 3rd, 2024 will be received at the warehouse with an additional after-deadline charge. Note: The advanced warehouse will be closed and no shipments will be received November 28-29th, 2024.

Show site Shipping during Load-in/Load-out:

Show site Shipping during event hours: (please confirm details directly with UPS.  See contact info below)

The UPS Store #6425 Music City Center
201 Fifth Avenue South
Nashville, TN 37203
FOR:  The Docks Expo 2024
12/11-12/12/24

Located:  6th Ave Entrance, Level 2 Phone: (615) 401-1495 • Fax: (615) 401-1497
Email: store6425@theupsstore.com Website: www.theupsstorelocal.com/6425

 

10. What is the tradeshow facility’s address?
Music City Center – Main Entrance Address
201 Rep. John Lewis Way South
Nashville, TN  37203

Please click HERE for directions.
Please click HERE for the Music City Center floor plans.

 

11. I will be driving to Music City Centre. Where should I park my car?
There are several parking options surrounding the facility.  Please click HEREfor details regarding location, rates, and handicap-accessible parking.

 

12. After I unload, where should I park my empty trailer?
The closest option for trailer parking in the downtown Nashville area is at the Nissan Stadium.

For all trailer parking requests, visit the following application link and apply for LOT P:  https://www.nashville.gov/departments/sports-authority/webform/stadium-parking-lot-use-request

NOTE: As part of the application, you will need to acknowledge the indemnification form (with COI requirements).

For additional questions, please contact PMC “Parking Management Company” at (615) 210-4129.

 

13. Where can I find the application form for the Marina of the Year awards?
Please fill out the application HERE. Nominations are accepted until October 3^rd.

 

14. Where can I find the application form for the Young Leader awards?
Please fill out the application HERE. Nominations are accepted until October 3^rd.

 

15. Click HERE for additional information on Nashville.

 

16. Click HERE for Docks24 Rules & Regulations.

 

For tradeshow information, please contact:
Jenn DeLuca, Tradeshow Director
jenn@wjinc.netor 314-296-1716