Exhibitor FAQs

1. How do I reserve exhibit space or become a sponsor?

Please contact Susie Jensen, Exhibit/Sponsorship Sales, at 513-304-1784 or susie@wjinc.net.

 

2. What is the Load-in/Load-out Schedule?

Exhibitor Move-In
Monday, December 1st                1:00 PM – 5:00 PM          Large Exhibitors – 400 sq. ft. and larger
Tuesday, December 2nd             8:00 AM – 4:00 PM

 

Exhibit Hours
Wednesday, December 3rd         9:00 AM – 5:00 PM
Thursday, December 4th             9:00 AM – 1:00 PM

 

Exhibitor Move-Out
Thursday, December 4th             1:00 PM – 7:00 PM

 

The current 2025 schedule can be found here.  Check back often for updates.

 

3. How do I edit my online company profile or logo?
Login details and instructions on how to access the Exhibitor Service Center (ESC) have been emailed to your primary booth contact. Please feel free to contact Docks Exhibitor/ Registration Services at andi@wjinc.net for further assistance.

 

4. How do I make my hotel reservation?
Docks25 hotel blocks are now available. Please click here to reserve your stay. We will never reach out to you to make a hotel reservation within an “official Docks block” or to try to sell you an attendee list.  Please do not work with anyone offering these services.

 

5. What comes with my exhibit booth?
Each 10’x10’ (100 sq ft) booth will receive:

  • Three (3) Complimentary Exhibit Booth Staff Registration Passes.  The Exhibitor Service Center will be open in March 2025.
  • Three (3) Complimentary Guest Registration Passes.  Attendee registration will be open in July 2025.
  • Furnishings included with 10×10′ booth:  8’ high black back drape, 3’ high black side dividers, and a 7” x 44” one-line identification sign.

    New for 2025! A Hassle-Free Booth Package will be offered as a special service for Docks Expo 10×10′ exhibitors. The “Hassle-Free” package includes: One (1) 6’ long x 30” high black skirted display table, two (2) plastic side chairs, one (1) wastebasket, and (1) one carpet. 

6. How do I receive an Exhibitor Services Kit to order tables, chairs, other equipment, load-in/out, and other labor?
Each exhibiting company’s main contact will receive a new 2025 automated email with user-specific login credentials from Heritage Exposition Services to access their account to place orders for furnishings, schedule shipping, and additional services. Service Kit emails can be expected in early September.
If you are having trouble accessing your account or have additional questions with regard to the event or ordering, please use the following contact information for Heritage: 1-800-360-4323 or Exhibitor.Services@Heritagesvs.com

 

7. How do I order booth electrical, utilities, technology, audio-visual, rigging services, lead retrieval, etc.?
On-site event branding opportunity packages & booth activation/catering packages available while supplies last.
Order portals will be available in early September.

 

8. Where do I ship my materials?

  • Advanced Shipping Warehouse Information:
    Exhibiting Company Name and Booth Number
    HERITAGE C/O TForce Freight
    45 Teledyne Pl.
    La Vergne, TN 37086
    FOR: The Docks Expo 12/2/25-12/4/25
  • Show site Shipping during Load-in/Load-out:
    Music City Center- Hall C/D Freight Entrance
    700 Korean Veterans Blvd.
    Nashville, TN 37203
    FOR: The Docks Expo 12/2/25-12/4/25
  • Show site Shipping during event hours: (please confirm details directly with UPS)
    The UPS Store #6425 Music City Center
    201 Fifth Avenue South
    Nashville, TN 37203
    FOR: The Inland Marine Expo 5/27-5/29/26Located:  6th Ave Entrance, Level 2
    Phone: (615) 401-1495 • Fax: (615) 401-1497
    Email: store6425@theupsstore.com
    Website: www.theupsstorelocal.com/6425

 

9. What is the tradeshow facility’s address?
Music City Center- Main Entrance Address
201 Rep. John Lewis Way South
Nashville, TN  37203

Music City Center- Hall A/B Freight Entrance
700 Korean Veterans Blvd.
Nashville, TN 37203

Please click HERE for directions.
Please click HERE for the Music City Center floor plans.

 

10. I will be driving to Music City Centre. Where should I park my car?
There are several parking options surrounding the facility.  Please click HERE for details regarding location, rates, and handicap-accessible parking.

 

 11. After I unload, where should I park my empty trailer?
The closest option for trailer parking in the downtown Nashville area is Nissan Stadium. For all trailer parking requests, visit the following application link:  https://www.nashville.gov/departments/sports-authority/webform/stadium-parking-lot-use-request

NOTE: As part of the application, you will need to acknowledge the indemnification form (with COI requirements).
For additional questions, please contact PMC “Parking Management Company” at (615) 210-4129.

 

12. Where can I find the application form for the Marina of the Year awards?
Click HERE for the Marina of the Year nomination form. Nominations are due by October 6, 2025.

 

13. Where can I find the application form for the Young Leader awards?
Click HERE for the Young Leader nomination form. Nominations are due by October 6, 2025.

 

Click HERE for additional information on Nashville.

 

For tradeshow information, please contact:
Jenn DeLuca, Tradeshow Director
jenn@wjinc.netor 314-296-1716