Exhibitor FAQs
1. How do I reserve exhibit space or become a sponsor?
Please contact Susie Jensen, Exhibit/Sponsorship Sales, at 513-304-1784 or susie@wjinc.net.
2. What is the Load-in/Load-out Schedule?
Exhibitor Move-In
Monday, December 1st 1:00 PM – 5:00 PM Large Exhibitors – 400 sq. ft. and larger
Tuesday, December 2nd 8:00 AM – 4:00 PM
Exhibit Hours
Wednesday, December 3rd 9:00 AM – 5:00 PM
Thursday, December 4th 9:00 AM – 1:00 PM
Exhibitor Move-Out
Thursday, December 4th 1:00 PM – 7:00 PM
The current 2025 schedule can be found here. Check back often for updates.
3. How do I edit my online company profile or logo?
Login details and instructions on how to access the Exhibitor Service Center (ESC) have been emailed to your primary booth contact. Please feel free to contact Docks Exhibitor/ Registration Services at andi@wjinc.net for further assistance.
4. How do I make my hotel reservation?
Docks25 hotel blocks are now available. Please click here to reserve your stay. We will never reach out to you to make a hotel reservation within an “official Docks block” or to try to sell you an attendee list. Please do not work with anyone offering these services.
5. What comes with my exhibit booth?
Each 10’x10’ (100 sq ft) booth will receive:
- Three (3) Complimentary Exhibit Booth Staff Registration Passes. The Exhibitor Service Center is now open.
- Three (3) Complimentary Guest Registration Passes. Attendee registration is now open.
- Furnishings included with 10×10′ booth: 8’ high black back drape, 3’ high black side dividers, and a 7” x 44” one-line identification sign. New for 2025! A Hassle-Free Booth Package will be offered as a special service for Docks Expo 10×10′ exhibitors. The “Hassle-Free” package includes: One (1) 6’ long x 30” high black skirted display table, two (2) plastic side chairs, one (1) wastebasket, and (1) carpet.
Package discounted rate: $191.70 (10’x10’); $299.00 (10’x20’) – Order by 11/13/25
6. How do I receive an Exhibitor Services Kit to order tables, chairs, other equipment, load-in/out, and other labor?
Each exhibiting company’s primary contact will receive a new 2025 automated email with a user-specific username and password from Heritage Exposition Services to log in to their account to place orders for furnishings, schedule shipping, and additional services. Please click HERE to order online.
If you are having trouble accessing your account or have additional questions with regard to the event or ordering, please use the following contact information for Heritage: 1-800-360-4323 or Exhibitor.Services@Heritagesvs.com
7. How do I order booth electrical, utilities, technology, audio-visual, rigging services, lead retrieval, etc.?
Exhibitor Services are now available and can be found here. Additionally, on-site event branding opportunity packages & booth activation/catering packages available while supplies last.
8. Where do I ship my materials?
- Advanced Shipping Warehouse Information:
Exhibiting Company Name and Booth Number
HERITAGE C/O TForce Freight
45 Teledyne Pl.
La Vergne, TN 37086
FOR: The Docks Expo 12/2/25-12/4/25
>SHIPPING LABEL HERE
Shipments to Advance Warehouse Deadline Date: Heritage will begin receiving freight at the advance warehouse on Tuesday, November 4th, 2025. To avoid late fees, all shipments to the advanced warehouse must arrive no later than Tuesday, November 25th, 2025. Shipments will be received Monday through Friday between the hours of 10:00 a.m. and 4:00 p.m. *Note: The advance warehouse will be closed and no shipments will be received on Thursday, November 27th*
- Show site Shipping during Load-in/Load-out:
Music City Center- Hall C/D Freight Entrance
700 Korean Veterans Blvd.
Nashville, TN 37203
FOR: The Docks Expo 12/2/25-12/4/25
>SHIPPING LABEL HERE
- Show site Shipping during event hours: (please confirm details directly with UPS)
The UPS Store #6425 Music City Center
201 Fifth Avenue South
Nashville, TN 37203
FOR: The Inland Marine Expo 5/27-5/29/26Located: 6th Ave Entrance, Level 2
Phone: (615) 401-1495 • Fax: (615) 401-1497
Email: store6425@theupsstore.com
Website: www.theupsstorelocal.com/6425
9. What is the tradeshow facility’s address?
Music City Center- Main Entrance Address
201 Rep. John Lewis Way South
Nashville, TN 37203
Music City Center- Hall C/D Freight Entrance
700 Korean Veterans Blvd.
Nashville, TN 37203
Please click HERE for directions.
Please click HERE for the Music City Center floor plans.
10. I will be driving to Music City Centre. Where should I park my car?
There are several parking options surrounding the facility. Please click HERE for details regarding location, rates, and handicap-accessible parking.
11. After I unload, where should I park my empty trailer?
The closest option for trailer parking in the downtown Nashville area is Nissan Stadium. For all trailer parking requests, visit the following application link: https://www.nashville.gov/departments/sports-authority/webform/stadium-parking-lot-use-request
NOTE: As part of the application, you will need to acknowledge the indemnification form (with COI requirements).
For additional questions, please contact PMC “Parking Management Company” at (615) 210-4129.
12. Where can I find an event logo to use, and how can I best market my booth?
Please contact Susie Jensen, Exhibit/Sponsorship Sales, at 513-304-1784 or susie@wjinc.net for details on sponsorship opportunities available for Docks25. Packages can be customized to suit your company’s specific marketing goals! On-site event branding opportunity packages & booth activation/catering packages available while supplies last. Please click HERE for further info
You can click HERE for Docks logos and marketing inspiration.
You can also follow the Docks Expo on social and share event updates and reminders from the Docks Facebook page or the Docks LinkedIn page
13. Where can I find the application form for the Marina of the Year awards?
Click HERE for more information on the Marina of the Year nomination form. 2025 nominations are now closed.
14. Where can I find the application form for the Young Leader awards?
Click HERE for more information on the Young Leader nomination form. 2025 nominations are now closed.
Click HERE for additional information on Nashville.
For tradeshow information, please contact:
Jenn DeLuca, Tradeshow Director
jenn@wjinc.net or 314-296-1716